Regional Property Manager

Reporting to the Director of Property Management, provides supervision and direction for the overall operations of each community in his/her specific region. The Regional Manager provides leadership throughout the corporate team and at the properties. His/her portfolio will be determined on location and unit count. A proven leader accountable for portfolio results; emphasis on occupancy and favourable state and federal inspection results.

Operates within the guidelines of HUD regulations as well as operating consistently with established policies and procedures of Weston Associates Management Co., Inc., and state agencies. 

 

Essential Functions:

  • Provides strong leadership and direction to the management teams and makes sure that all Weston guidelines are being followed consistently; motivates through positive recognition.
  • Monitors performance of portfolio and staff; reviews spending trends of the properties. Understands financial statements and reviews with property managers on a regular basis.  Develops a variance report to send to Accounting as part of the Month End Reporting and addresses any Month End Reporting issues.
  • Reviews and monitors replacement reserve withdrawals.
  • Monitors policies and procedures appropriate for day-to-day operation of property management; makes recommendations for improving effectiveness.
  • Ensures all Affirmative Fair Housing Marketing Plans, Rent Schedules, Tenant Selection Plans, and all other regulatory documents are implemented and kept up to date.
  • Conduct site inspections to review compliance to ensure property is in line with program compliance. Review M/I, MO files to ensure compliance with company procedures. Review Management Office: vendor files, all site documents and ensure a professional work space is kept. Conduct site inspections to review the physical aspects of the properties, including but not limited to, vacant apartments, common areas, grounds and property equipment.
  • Review and approve Purchase Orders.
  • Ensure that utility allowances are implemented correctly.
  • On a routine basis review and monitor application process, including but not limited to, reviewing and approving potential applicants and wait list to ensure program compliance.
  • Review and monitor annual recertification process and make sure that the data entered on the recertification tracker is done accurate and timely.
  • Review all A/R balances both tenant and subsidy and ensure that the proper steps are being taken to collect all outstanding balances.
  • Review all pending legal cases and review potential lease violations.
  • Review and approve payables.
  • Review and approve Bid Summaries when necessary.
  • Solicit and negotiate vendor contracts to obtain preferred pricing.
  • Ensure that utility allowances are implemented correctly.
  • Performs duties such as performance management, staff development, hiring, disciplinary counseling and termination of subordinates.  Provides guidance to property managers on the same matters.  Maintains approachability to address employee issues and concerns.
  • Attend all third-party site inspections, including but not limited to MOR, PMR/PPI, REACs, investor visits, etc.
  • Prepare the site for third-party site inspections, including but not limited to, physical walk through, completion of questionnaires, etc.
  • Represents the company in a professional manner at all times.  Consistently maintains a professional, courteous attitude when dealing with residents, subordinates, coworkers and the general public.
  • Monitor work orders for the maintenance team and ensure compliance with Weston's policies.
  • Develop a preventative maintenance schedule for the properties; ensure that it is adhered to.
  • Assist with the development of a three-year capital budget.
  • Assist with developing the property's operating budget and ensure that there are negotiated contracts.
  • Ensure that the schedule of replacement and repair charge are implemented at the sites.
  • Assist on operating budgets for new acquisitions.
  • Assist with physical inspections of new acquisitions.
  • Assist with the marketing and branding of the company.
  • Review and approve annual employee performance evaluations.
  • Oversee on-site employee issues, including any performance changes, warnings, team building and when necessary, recruiting and interviewing for open positions.
  • Ensure new hires are set up with proper access to Onesite, email and HUD System and terminated employees have been shut off the system.
  • Ensure that the TSP, AFHMP, Management Plans and any other regulatory procedures are implemented
  • Review all Interim Re-certifications.  Review and monitor HAP requests and special claims.
  • Review and ensure responses to Management Reviews/Inspections are addressed completely and accurate.

Qualifications:

  • Possession of a bachelor’s degree in management for business administration, real estate or related field from an accredited college or university; and
  • Five (5) year’s professional regional property management experience in affordable housing.
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & State Housing regulations; Experience with project-based Section 8 housing.
  • Must be proficient in MS Office - Word, Excel, and Outlook. Must be knowledgeable w/Onesite software.

 

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