Administrative Assistant - Lewiston, ME

Perform a variety of complex, responsible, and confidential secretarial and administrative duties. This includes all aspects of administrative support to the office, assisting the Property Manager in daily administrative needs, and providing assistance to the tenants, maintenance staff, contractors, etc. Attention to detail and ability to perform multiple tasks are essential. Ability to work independently required. Professional telephone and reception techniques required. High degree of organizational skills required.

Job Functions:

  • Operate within constraints of existing Federal and State guidelines as they pertain to resident selection, location and property management
  • Meet and greet tenants, guests, contractors, etc.
  • Answer phones, take and relay messages, schedule appointments
  • Maintain resident files as required by Property Manager
  • Assist with tenant work order requests, payment processing, and informing tenants of annual recertification’s
  • Process invoices for payment, purchase office supplies, maintain inventory and files
  • Assist with tenant interviews on recertification’s, mail 3rdparty verifications, review monthly vouchers for accuracy on recertification’s
  • Assist with computation of rent increase or decrease by on certifications
  • Process applicant waiting list mailings and correspondence, applicant move-ins, etc.
  • Must be proficient in MS Office Suite
  • Knowledge of Property Management, HUD rules and regulations a plus.

All Responses Please Attach a Resume in Word or PDF Format For Consideration to This email address is being protected from spambots. You need JavaScript enabled to view it.