Executive Assistant - Boston, MA

Property Management and Development Company in Back Bay is seeking an Executive Assistant to support its VP of Operations and Director of Property Management. The successful candidate will be passionate about efficiency and teamwork to succeed at a high level. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

RESPONSIBILITIES:

  • Manage calendar, email, mail, and phone messages.
  • Scheduling and organization of meetings, conference calls and events.
  • Travel arrangements, accommodations and transportation as well as preparing travel itineraries.
  • Daily communication cadence with both parties to review and manage open action items.
  • Ability to prioritize workload - carry out specific projects and research as assigned.
  • Provide support for presentations and communications, as needed, requiring proficiency in Word, PowerPoint, and Google.
  • Maintain extensive filing systems (paper and electronic).
  • Handle confidential information/projects with professional discretion.
  • Assist other key executives as needed.

QUALIFICATIONS:

  • 5+ years of experience supporting senior level executives handling a variety of complex responsibilities.
  • Bachelor’s Degree or equivalent work experience.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Conducts oneself with professionalism when representing the company.
  • Very strong interpersonal skills and the ability to build relationships with internal and external partners.
  • Demonstrates drive and initiative to identify, solve and follow-through on problems; acts independently to achieve results with a high degree of accuracy and attention to detail.
  • Has outstanding project and time management skills and the ability to handle multiple projects at once; able to forecast and prioritize one’s own workload.
  • Exercises sound judgment, tact and professionalism in all transactions while maintaining utmost confidentiality & discretion.
  • Cognizant of tasks at hand with the ability to multitask. Takes initiative in determining how their role will contribute to accomplishing company objectives.
  • Highly resourceful team player, with the ability to also be extremely effective independently.

 

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