Job Opportunities

Regional Property Manager - Maine & Massachusetts

Reporting to the Director of Property Management, provides supervision and direction for the overall operations of each community in his/her specific region. The Regional Manager provides leadership throughout the corporate team and at the properties. His/her portfolio will be determined on location and unit count. A proven leader accountable for portfolio results; emphasis on occupancy and favourable state and federal inspection results.

Operates within the guidelines of HUD regulations as well as operating consistently with established policies and procedures of Weston Associates Management Co., Inc., and state agencies. 

 

Essential Functions:

  • Provides strong leadership and direction to the management teams and makes sure that all Weston guidelines are being followed consistently; motivates through positive recognition.
  • Monitors performance of portfolio and staff; reviews spending trends of the properties. Understands financial statements and reviews with property managers on a regular basis.  Develops a variance report to send to Accounting as part of the Month End Reporting and addresses any Month End Reporting issues.
  • Reviews and monitors replacement reserve withdrawals.
  • Monitors policies and procedures appropriate for day-to-day operation of property management; makes recommendations for improving effectiveness.
  • Ensures all Affirmative Fair Housing Marketing Plans, Rent Schedules, Tenant Selection Plans, and all other regulatory documents are implemented and kept up to date.
  • Conduct site inspections to review compliance to ensure property is in line with program compliance. Review M/I, MO files to ensure compliance with company procedures. Review Management Office: vendor files, all site documents and ensure a professional work space is kept. Conduct site inspections to review the physical aspects of the properties, including but not limited to, vacant apartments, common areas, grounds and property equipment.
  • Review and approve Purchase Orders.
  • Ensure that utility allowances are implemented correctly.
  • On a routine basis review and monitor application process, including but not limited to, reviewing and approving potential applicants and wait list to ensure program compliance.
  • Review and monitor annual recertification process and make sure that the data entered on the recertification tracker is done accurate and timely.
  • Review all A/R balances both tenant and subsidy and ensure that the proper steps are being taken to collect all outstanding balances.
  • Review all pending legal cases and review potential lease violations.
  • Review and approve payables.
  • Review and approve Bid Summaries when necessary.
  • Solicit and negotiate vendor contracts to obtain preferred pricing.
  • Ensure that utility allowances are implemented correctly.
  • Performs duties such as performance management, staff development, hiring, disciplinary counseling and termination of subordinates.  Provides guidance to property managers on the same matters.  Maintains approachability to address employee issues and concerns.
  • Attend all third-party site inspections, including but not limited to MOR, PMR/PPI, REACs, investor visits, etc.
  • Prepare the site for third-party site inspections, including but not limited to, physical walk through, completion of questionnaires, etc.
  • Represents the company in a professional manner at all times.  Consistently maintains a professional, courteous attitude when dealing with residents, subordinates, coworkers and the general public.
  • Monitor work orders for the maintenance team and ensure compliance with Weston's policies.
  • Develop a preventative maintenance schedule for the properties; ensure that it is adhered to.
  • Assist with the development of a three-year capital budget.
  • Assist with developing the property's operating budget and ensure that there are negotiated contracts.
  • Ensure that the schedule of replacement and repair charge are implemented at the sites.
  • Assist on operating budgets for new acquisitions.
  • Assist with physical inspections of new acquisitions.
  • Assist with the marketing and branding of the company.
  • Review and approve annual employee performance evaluations.
  • Oversee on-site employee issues, including any performance changes, warnings, team building and when necessary, recruiting and interviewing for open positions.
  • Ensure new hires are set up with proper access to Onesite, email and HUD System and terminated employees have been shut off the system.
  • Ensure that the TSP, AFHMP, Management Plans and any other regulatory procedures are implemented
  • Review all Interim Re-certifications.  Review and monitor HAP requests and special claims.
  • Review and ensure responses to Management Reviews/Inspections are addressed completely and accurate.

Qualifications:

  • Possession of a bachelor’s degree in management for business administration, real estate or related field from an accredited college or university; and
  • Five (5) year’s professional regional property management experience in affordable housing.
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & State Housing regulations; Experience with project-based Section 8 housing.
  • Must be proficient in MS Office - Word, Excel, and Outlook. Must be knowledgeable w/Onesite software.

 

Please respond with resume in Word or Pdf format to  This email address is being protected from spambots. You need JavaScript enabled to view it. .

Regional Facilities Manager - Massachusetts & Maine

The Regional Facilities Manager (located in Boston or Portland) reports to the Director of Property Management and is responsible for day-to-day operations throughout the portfolio all aspects of building maintenance, resident relations, budgeting, capital improvement planning, reporting, project management, emergency planning and long term planning of the portfolio. Negotiate and manage vendor relationships; ensure compliance with federal, state and local regulations; and ensure compliance with risk management and safety standards.

 

Essential Functions:

  • Prepares the annual operating and capital budgets with established budget guidelines in conjunction with the Operations team for all sites; determine five-year capital budgets.
  • Conducts pre-inspections to ensure that all sites are ready for required housing inspections.
  • Well educated on REAC with the ability to thoroughly walk each property to prepare them for the inspection and make any necessary repairs.
  • Working with Director of Property Management to develop maintenance procedures and ensure implementation.
  • Carrying out inspections of the properties to identify and resolve issues.
  • Monitor productivity in Onesite and determine training opportunities.
  • Establish, measure and manage key performance metrics for portfolio operation.
  • Knowledgeable in all areas; HVAC, Electrical, Plumbing and Environmental
  • Institute protocols and guidelines that are rolled out uniformly once approved by Corporate
  • Review vendors in an effort to negotiate better rates; combine vendors and standardize across portfolio for price advantages; negotiate contracts along with Operations Team.
  • Assist with the set-up of portfolio purchasing initiatives and establish objectives and communication of these initiatives.
  • Ensures quality control and conformance with defined standards and tracking of maintenance programs, i.e. scheduled maintenance and risk management.
  • Prepare preventative/scheduled maintenance plans (boiler, HVAC, building systems).
  • Assist in the training for all newly hired and promoted Maintenance management.
  • Manage relationships with contractors and service providers.
  • Instrumental in maintaining bench strength of Maintenance employees across all sites.
  • Support operations team with emergency issues and travels where needed throughout portfolio.
  • Communicates all expenses with Director of Property Management.
  • Monitor expenses and control the budget for maintenance.
  • Implement maintenance logs and make sure they are being done daily.
  • Promote and maintain a safe working environment.
  • Understand and follow all Weston policies and procedures.
  • Promote and foster positive relationships with teams across all sites.

Qualifications:

  • Preferred multi-location property and/or facility management experience.
  • Superb verbal and non-verbal communication skills
  • Excellent interpersonal relationship skills with strong attention to high standards of customer service and negotiating sensitive tenant-management issues.
  • Comprehensive knowledge of facility systems operations.
  • Preferred Onesite experience and proficient in MS Office and administrative skills.
  • Strong attention to detail and well organized

 

Please respond with resume in Word or Pdf format to  This email address is being protected from spambots. You need JavaScript enabled to view it. .

Construction Project Manager - Maine & Massachusetts

Property Management and Development Company is seeking an experienced Construction Project Manager.

Responsibilities include:

  • Plan, direct and coordinate the project as assigned by management.
  • Oversee workers and the entire project from beginning to end.
  • Analyze blueprints and other documentation to prepare time, cost, materials and labor estimates for additional work orders.
  • Determine Labor requirements.
  • Responsible for scheduling and estimating the time required to complete projects.
  • Monitor and direct the progress on construction sites.
  • Work to ensure projects are completed within a specified time as directed by the schedule.
  • Oversee the purchase, delivery of materials, construction tools and equipment.
  • Ensure all safety precautions are adhered to by construction workers, subcontractors and suppliers.
  • Monitor the compliance of set regulations.
  • Maximize profitability on a project through efficiency and material cost savings.

Qualifications:

  • Minimum of five years’ experience in this or a similar role 
  • BS degree in Construction Management (or equivalent) a plus 
  • Detail oriented 
  • Excellent verbal and non-verbal communication skills
  • Able to work under tight deadlines and handle competing priorities at the same time
  • Intermediate to advanced knowledge of Excel, Word and other Construction Industry software

Please respond with a cover letter and resume with salary requirements in PDF or Word format to This email address is being protected from spambots. You need JavaScript enabled to view it. .

Property Manager - Bangor, ME

Successful candidate will have experience with project based Section 8 housing, EIV reporting, and a strong working knowledge of HUD and Maine Housing regulations.  Will perform a variety of professional property management functions including the supervision of on-site personnel and continuous operation of full, clean and safe apartment complexes.  Must also be able to:

  • Formulate and adhere to operating budgets.
  • Market and rent apartments taking all steps to achieve full occupancy.
  • Adhere to HUD and company Policies.
  • Adhere to rent collection procedures.
  • Enforce resident compliance to lease provisions.
  • Prepare certification/re-certification forms and submit accurate HAP requests monthly.
  • Solicit bids for goods and services.
  • Be available for on-call emergencies.

 

Qualifications:

  • Possession of a bachelor’s degree in management for business administration, real estate or related field from an accredited college or university is preferred; and/or Two (2) year’s professional property management experience.
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & Maine Housing regulations; Experience with project based Section 8 housing.
  • Must be proficient in MS Office - Word, Excel, and Outlook. Must be knowledgeable w/Onesite software.

 

Great long term opportunity with benefits.  Qualified candidates please submit resume in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.

Property Manager - Augusta, ME

Successful candidate will have experience with project based Section 8 housing, EIV reporting, and a strong working knowledge of HUD and Maine Housing regulations.  Will perform a variety of professional property management functions including the supervision of on-site personnel and continuous operation of full, clean and safe apartment complexes.  Must also be able to:

  • Formulate and adhere to operating budgets.
  • Market and rent apartments taking all steps to achieve full occupancy.
  • Adhere to HUD and company Policies.
  • Adhere to rent collection procedures.
  • Enforce resident compliance to lease provisions.
  • Prepare certification/re-certification forms and submit accurate HAP requests monthly.
  • Solicit bids for goods and services.
  • Be available for on-call emergencies.

 

Qualifications:

  • Possession of a bachelor’s degree in management for business administration, real estate or related field from an accredited college or university is preferred; and/or Two (2) year’s professional property management experience.
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & Maine Housing regulations; Experience with project based Section 8 housing.
  • Must be proficient in MS Office - Word, Excel, and Outlook. Must be knowledgeable w/Onesite software.

 

Great long term opportunity with benefits.  Qualified candidates please submit resume in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.

Maintenance Technician - Augusta, ME

Must have prior construction, carpentry and electrical experience.

  • Participate in all maintenance projects, snow removal, trash removal and grounds work as needed;
  • On-call services ma be required for emergencies and/or lock outs during nights or weekends;
  • Assist in the renovations on apartment turnovers and annual inspections;
  • Possess knowledge of property regarding water shutoffs, gas shutoffs, sewer clean outs, apartment shutoffs, etc.;
  • Repair and maintain equipment and machinery, plumbing, physical structure, grounds and electircal wiring and fixtures in accordance with blueprints, manuals and building codes while using hand tools, carpenter's, electrician's and plumber's tools;
  • Install electrical equipment and repair or replace wiring, fixtures and bulbs;
  • Repair or replace brick and plaster walls;
  • Paint walls, floors, ceilings or fixtures;
  • Repair various types of furniture, doors, windows, floors, appliances, lockers, gates, roofs, and ceilings, cabinetry; build sheds and other outbuildings, dig ditches, trenches, and post holes; patches and repair sidewalks and streets; maintain grounds;
  • Deliver notices to Residents;
  • Provide accurate record keeping of work completed an all required reporting systems.

Requirements: Two (2) years' experience performing building maintenance and repair work - position may have supervision and training responsibilities over others.  Ability to read and interpret blueprints, manuals, and building codes; Must be able to lift 100 lbs., climb and work from ladders.  Must be willing and able to work at other locations as needed and possess a valid motor vehicle operator's license along with willingness to use personal transportation in the course of performing duties.  Ability to be bonded and possession of current insurances required.

Along with a competitve salary and generous benefits, Weston Assoicates offers the opportunity to advance as far as talents and interests will allow.  We are committed to hiring superior candidates who share our entrepreneurial passion for the buisness of real estate, whether it is in property development, property management or residential contruction.  Maintaining this talented team of professionals is how we stay on top of our field.

Please respond iwth resume in Work or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it. .

 

Maintenance Technician - Lewiston, ME

Must have prior construction, carpentry and electrical experience.

  • Participate in all maintenance projects, snow removal, trash removal and grounds work as needed;
  • On-call services ma be required for emergencies and/or lock outs during nights or weekends;
  • Assist in the renovations on apartment turnovers and annual inspections;
  • Possess knowledge of property regarding water shutoffs, gas shutoffs, sewer clean outs, apartment shutoffs, etc.;
  • Repair and maintain equipment and machinery, plumbing, physical structure, grounds and electircal wiring and fixtures in accordance with blueprints, manuals and building codes while using hand tools, carpenter's, electrician's and plumber's tools;
  • Install electrical equipment and repair or replace wiring, fixtures and bulbs;
  • Repair or replace brick and plaster walls;
  • Paint walls, floors, ceilings or fixtures;
  • Repair various types of furniture, doors, windows, floors, appliances, lockers, gates, roofs, and ceilings, cabinetry; build sheds and other outbuildings, dig ditches, trenches, and post holes; patches and repair sidewalks and streets; maintain grounds;
  • Deliver notices to Residents;
  • Provide accurate record keeping of work completed an all required reporting systems.

Requirements: Two (2) years' experience performing building maintenance and repair work - position may have supervision and training responsibilities over others.  Ability to read and interpret blueprints, manuals, and building codes; Must be able to lift 100 lbs., climb and work from ladders.  Must be willing and able to work at other locations as needed and possess a valid motor vehicle operator's license along with willingness to use personal transportation in the course of performing duties.  Ability to be bonded and possession of current insurances required.

Along with a competitve salary and generous benefits, Weston Assoicates offers the opportunity to advance as far as talents and interests will allow.  We are committed to hiring superior candidates who share our entrepreneurial passion for the buisness of real estate, whether it is in property development, property management or residential contruction.  Maintaining this talented team of professionals is how we stay on top of our field.

Please respond iwth resume in Work or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it. .

 

IT Support Specialist (Part Time) - Boston, MA

Weston Associates is looking for a part time IT professional to maintain and update current computer systems and network infrastructure.

  • Responding to break downs
  • Ability to maintain current computer network and structure
  • Investigating, diagnosing, and solving computer software and hardware faults
  • Strong customer service ethos
  • In depth knowledge of hardware and software
  • Excellent organizational skills
  • Strong communication skills
  • Up to date with IT knowledge and trends
  • Basic troubleshooting of equipment
  • Obtaining replacement or specialist components, fixtures or fittings
  • Maintaining inventory and records of software licenses

Requirements:

  • Background of at least 1 year in the IT field or help desk profession with previous work experience

Along with a competitive salary and generous benefits, Weston Associates offers the opportunity to advance as far as talents and interests will allow. We are committed to hiring superior candidates who share our entrepreneurial passion for the business of real estate, whether it is in property development, property management or residential construction. Maintaining this talented team of professionals is how we stay on top of our field.

Please respond with resume in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Property Manager - Brockton

Successful candidate will have experience with project based Section 8 housing, EIV reporting and a strong working knowledge of HUD and Mass Housing regulations. Will perform a variety of professional property management functions including the supervision of on-site personnel and continuous operation of full, clean and safe apartment complexes. Must also be able to:

  • Formulate and adhere to operating budgets.
  • Market and rent apartments taking all steps to achieve full occupancy.
  • Adhere to HUD, MHFA and company policies.
  • Adhere to rent collection procedures.
  • Enforce resident compliance to lease provisions.
  • Prepare certification/re-certification forms and submit acurate HAP requests monthly.
  • Solicit bids for goods and services.
  • Be available for on-call emergencies.

Qualifications:

  • Possession of a bachelor's degree in management for business administration, real estate or related field from an accredited college or university; and
  • Two (2) year's professional property management experience
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & Mass Housing regulations; Experience with project based Section 8 housing
  • Must be proficinet in MS Office - Word, Excel, and Outlook. Must be knowledgeable with Onesite software.

Great benefits package. This is a lifetime opportunity to work for a small family owned property management company that has the highest standards in the industry. Over half of our employee base has been with the company for over 10 years.

Please respond with resume attached in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

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