Job Opportunities

Occupancy/Leasing Specialist - Boston, MA

Property Management and Development Company seeks a CERTIFIED OCCUPANCY SPECIALIST. This position will be based in Boston and require travel to various locations throughout the Company’s portfolio as needed.

This role interacts directly with current residents to ensure accurate processing of re-certifications. Perform rent collection, process purchase orders and invoices, month-end reports, and subsidy vouchers and tenant data using TRACS software system. Process rental applications and manage waitlists. Maintain occupancy and utilize all local and regional outreach and marketing opportunities to fill vacancies expeditiously. Maintain and audit files in accordance with HUD regulations and Company policies, in a consistently neat and accurate manner. Conduct resident orientation meetings with Property Manager when required. Operate within constraints of existing Federal and State guidelines as they pertain to resident selection, location and property management.

Successful candidate must have excellent organizational and communication skills, be detail oriented, self-motivated and have the ability to work in fast-paced environments with diverse clientele including elders, families and disabled populations. Ability to meet deadlines on a monthly/weekly/quarterly/annual basis is a must.

Qualifications:

  • Associates degree or equivalent required.
  • Tax Credit and/or Certified Occupancy Specialist accreditation.
  • 3 years’ experience in affordable housing.
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & Sate Housing regulations; experience with project-based Section 8 housing.
  • Excellent MS Office skills including Excel, Word and Outlook.
  • Experience with Onesite software a plus.

Job Type: Full-time

Required education:

  • Associate

Required experience:

  • affordable housing: 3 years

Please respond with resume in Word or PDF format to  This email address is being protected from spambots. You need JavaScript enabled to view it. .

Occupancy/Leasing Specialist - Floating Position

Property Management and Development Company seeks a CERTIFIED OCCUPANCY SPECIALIST. This position will be based in Boston and require travel to various locations throughout the Company’s portfolio as needed.

This role interacts directly with current residents to ensure accurate processing of re-certifications. Perform rent collection, process purchase orders and invoices, month-end reports, and subsidy vouchers and tenant data using TRACS software system. Process rental applications and manage waitlists. Maintain occupancy and utilize all local and regional outreach and marketing opportunities to fill vacancies expeditiously. Maintain and audit files in accordance with HUD regulations and Company policies, in a consistently neat and accurate manner. Conduct resident orientation meetings with Property Manager when required. Operate within constraints of existing Federal and State guidelines as they pertain to resident selection, location and property management.

Successful candidate must have excellent organizational and communication skills, be detail oriented, self-motivated and have the ability to work in fast-paced environments with diverse clientele including elders, families and disabled populations. Ability to meet deadlines on a monthly/weekly/quarterly/annual basis is a must.

Qualifications:

  • Associates degree or equivalent required.
  • Tax Credit and/or Certified Occupancy Specialist accreditation.
  • 3 years’ experience in affordable housing.
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & Sate Housing regulations; experience with project-based Section 8 housing.
  • Excellent MS Office skills including Excel, Word and Outlook.
  • Experience with Onesite software a plus.

Job Type: Full-time

Required education:

  • Associate

Required experience:

  • affordable housing: 3 years

Please respond with resume in Word or PDF format to  This email address is being protected from spambots. You need JavaScript enabled to view it. .

Regional Property Manager

Reporting to the Director of Property Management, provides supervision and direction for the overall operations of each community in his/her specific region. The Regional Manager provides leadership throughout the corporate team and at the properties. His/her portfolio will be determined on location and unit count. A proven leader accountable for portfolio results; emphasis on occupancy and favourable state and federal inspection results.

Operates within the guidelines of HUD regulations as well as operating consistently with established policies and procedures of Weston Associates Management Co., Inc., and state agencies. 

 

Essential Functions:

  • Provides strong leadership and direction to the management teams and makes sure that all Weston guidelines are being followed consistently; motivates through positive recognition.
  • Monitors performance of portfolio and staff; reviews spending trends of the properties. Understands financial statements and reviews with property managers on a regular basis.  Develops a variance report to send to Accounting as part of the Month End Reporting and addresses any Month End Reporting issues.
  • Reviews and monitors replacement reserve withdrawals.
  • Monitors policies and procedures appropriate for day-to-day operation of property management; makes recommendations for improving effectiveness.
  • Ensures all Affirmative Fair Housing Marketing Plans, Rent Schedules, Tenant Selection Plans, and all other regulatory documents are implemented and kept up to date.
  • Conduct site inspections to review compliance to ensure property is in line with program compliance. Review M/I, MO files to ensure compliance with company procedures. Review Management Office: vendor files, all site documents and ensure a professional work space is kept. Conduct site inspections to review the physical aspects of the properties, including but not limited to, vacant apartments, common areas, grounds and property equipment.
  • Review and approve Purchase Orders.
  • Ensure that utility allowances are implemented correctly.
  • On a routine basis review and monitor application process, including but not limited to, reviewing and approving potential applicants and wait list to ensure program compliance.
  • Review and monitor annual recertification process and make sure that the data entered on the recertification tracker is done accurate and timely.
  • Review all A/R balances both tenant and subsidy and ensure that the proper steps are being taken to collect all outstanding balances.
  • Review all pending legal cases and review potential lease violations.
  • Review and approve payables.
  • Review and approve Bid Summaries when necessary.
  • Solicit and negotiate vendor contracts to obtain preferred pricing.
  • Ensure that utility allowances are implemented correctly.
  • Performs duties such as performance management, staff development, hiring, disciplinary counseling and termination of subordinates.  Provides guidance to property managers on the same matters.  Maintains approachability to address employee issues and concerns.
  • Attend all third-party site inspections, including but not limited to MOR, PMR/PPI, REACs, investor visits, etc.
  • Prepare the site for third-party site inspections, including but not limited to, physical walk through, completion of questionnaires, etc.
  • Represents the company in a professional manner at all times.  Consistently maintains a professional, courteous attitude when dealing with residents, subordinates, coworkers and the general public.
  • Monitor work orders for the maintenance team and ensure compliance with Weston's policies.
  • Develop a preventative maintenance schedule for the properties; ensure that it is adhered to.
  • Assist with the development of a three-year capital budget.
  • Assist with developing the property's operating budget and ensure that there are negotiated contracts.
  • Ensure that the schedule of replacement and repair charge are implemented at the sites.
  • Assist on operating budgets for new acquisitions.
  • Assist with physical inspections of new acquisitions.
  • Assist with the marketing and branding of the company.
  • Review and approve annual employee performance evaluations.
  • Oversee on-site employee issues, including any performance changes, warnings, team building and when necessary, recruiting and interviewing for open positions.
  • Ensure new hires are set up with proper access to Onesite, email and HUD System and terminated employees have been shut off the system.
  • Ensure that the TSP, AFHMP, Management Plans and any other regulatory procedures are implemented
  • Review all Interim Re-certifications.  Review and monitor HAP requests and special claims.
  • Review and ensure responses to Management Reviews/Inspections are addressed completely and accurate.

Qualifications:

  • Possession of a bachelor’s degree in management for business administration, real estate or related field from an accredited college or university; and
  • Five (5) year’s professional regional property management experience in affordable housing.
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & State Housing regulations; Experience with project-based Section 8 housing.
  • Must be proficient in MS Office - Word, Excel, and Outlook. Must be knowledgeable w/Onesite software.

 

Please respond with resume in Word or Pdf format to  This email address is being protected from spambots. You need JavaScript enabled to view it. .

Project Manager - East Boston

Weston Associates is undergoing a $20 million construction/rehab project encompassing 380 occupied multifamily units in East Boston. We are seeking a talented individual for a Project Manager role with knowledge and management experience in renovation to oversee occupied renovations of apartment interiors, exterior building envelope, common areas and an amenity renovation project. The role will direct renovation efforts on multiple buildings by managing superintendents, on site contractors/vendors, scheduling and communication with operations, interacting with city officials/inspectors, architects and engineers, reporting status and communicating with supervisors and senior management.

Principle Responsibilities: This person must be a team player who can communicate and work effectively throughout all levels of the company’s organizational chart. • Responsible for evaluating the physical condition of the company’s assets, defining project scopes of work, securing bids, obtaining management approval, preparing and executing contracts, overseeing the completion of work, provide daily and weekly status of work and maintain a high level of communication to senior management. • Participate in the budget preparation and approval process. • Ensure timely completion of projects within budget. Utilize all necessary technology application, including MS Excel, Word, Outlook and Project. • Ensure all safety precautions are adhered to by construction workers, subcontractors and suppliers.

Qualifications: The ideal candidate will have a minimum of eight years’ experience in similar role; BS degree in Construction Management (or equivalent) a plus; Meaningful experience with staff management and a working knowledge of contract administration are also required. Additionally, the candidate must be able to demonstrate budget responsibility and decision making authority. Must have sound, professional written and oral communication and organizational skills. Must have strong analytical skills, including the use of Excel, MS Project, Estimating and Construction Management software. Possess strong organizational skills and be able to coordinate many tasks through others in order to maximize production. Must demonstrate a working knowledge of basic construction principles and effectively make informed decisions.

Benefits: We offer a competitive salary and benefit package including health, dental, life, LTD & STD and 401(k) package with a company match.  We also offer paid vacation/personal days and a generous holiday schedule.

Interested candidates should submit a cover letter and resume with salary requirements in PDF or Word format to This email address is being protected from spambots. You need JavaScript enabled to view it. .

Resident Services Coordinator - Bangor, ME

Well established property management firm with over 30 years in the real estate industry currently seeks a Resident Services Coordinator to join its team located in East Boston.

 

Responsibilities include:

  • Assist residents with supportive services and establish links to all agencies and service providers.

 

  • Refer residents to service providers including ease management, personal care, homemaker, home delivered meals, transportation, counseling, preventative health/wellness and legal advocacy. 

 

  • Follow through on services provided.

 

  • Educate residents on services available, application process, client rights, etc.

 

  • Help residents build informal support networks, set up volunteer support programs.

 

Qualified candidates should possess a college degree and/or 2 – 3 years relative experience.

 

Benefits:

We offer a competitive salary and benefit package including health, dental, life, LTD & STD and 401(k) package with a company match.  We also offer paid vacation/personal days and a generous holiday schedule. 

 

Qualified candidates please submit resume in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it. .

Project Manager - Maine

Property Management and Development Company is seeking an experienced Project Manager.

Responsibilities include:

  • Plan, direct and coordinate the project as assigned by management.
  • Oversee workers and the entire project from beginning to end.
  • Analyze blueprints and other documentation to prepare time, cost, materials and labor estimates for additional work orders.
  • Determine Labor requirements.
  • Responsible for scheduling and estimating the time required to complete projects.
  • Monitor and direct the progress on construction sites.
  • Work to ensure projects are completed within a specified time as directed by the schedule.
  • Oversee the purchase, delivery of materials, construction tools and equipment.
  • Ensure all safety precautions are adhered to by construction workers, subcontractors and suppliers.
  • Monitor the compliance of set regulations.
  • Maximize profitability on a project through efficiency and material cost savings.

Qualifications:

  • Minimum of five years’ experience in this or a similar role 
  • BS degree in Construction Management (or equivalent) a plus 
  • Detail oriented 
  • Excellent verbal and non-verbal communication skills
  • Able to work under tight deadlines and handle competing priorities at the same time
  • Intermediate to advanced knowledge of Excel, Word and other Construction Industry software

Please respond with a cover letter and resume with salary requirements in PDF or Word format to This email address is being protected from spambots. You need JavaScript enabled to view it. .

Maintenance Technician - Lewiston, ME

Must have prior construction, carpentry and electrical experience.

  • Participate in all maintenance projects, snow removal, trash removal and grounds work as needed;
  • On-call services may be required for emergencies and/or lock-outs during nights or weekends;
  • Assist in the renovations on apartment turnovers and annual inspections;
  • Possess knowledge of property regarding water shutoffs, gas shutoffs, sewer clean outs, apartment shutoffs, etc.; 
  • Repair and maintain equipment and machinery, plumbing, physical structure, grounds and electrical wiring and fixtures in accordance with blueprints, manuals, and building codes, using hand tools, carpenter’s, electrician’s, and plumber’s tools;
  • Install electrical equipment and repair or replace wiring, fixtures, and bulbs;
  • Repair or replace brick and plaster walls;
  • Paint walls, floors, ceilings, or fixtures;
  • Repair various types of furniture, doors, windows, floors, appliances, lockers, gates, roofs, and ceilings, cabinetry; build sheds and other outbuildings; dig ditches, trenches, and post holes; patch and repair sidewalks and streets; maintain grounds;
  • Deliver notices to Residents;
  • Provide accurate record keeping of work completed and all required reporting systems. 

Requirements:  Two (2) years’ experience performing building maintenance and repair work -  position may have supervision and training responsibilities over others.  Ability to read and interpret blueprints, manuals, and building codes; Must be able to lift 100 lbs., climb and work from ladders.  Must be willing and able to work at other locations as needed and possess a valid motor vehicle operator’s license along with willingness to use personal transportation in the course of performing duties.  Ability to be bonded and possession of current insurances required.

Along with a competitive salary and generous benefits, Weston Associates offers the opportunity to advance as far as talents and interests will allow. We are committed to hiring superior candidates who share our entrepreneurial passion for the business of real estate, whether it is in property development, property management or residential construction. Maintaining this talented team of professionals is how we stay on top of our field.

Please respond with resume in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Property Manager - Boston

Successful candidate will have experience with project based Section 8 housing, EIV reporting and a strong working knowledge of HUD and Mass Housing regulations. Will perform a variety of professional property management functions including the supervision of on-site personnel and continuous operation of full, clean and safe apartment complexes. Must also be able to:

  • Formulate and adhere to operating budgets.
  • Market and rent apartments taking all steps to achieve full occupancy.
  • Adhere to HUD, MHFA and company policies.
  • Adhere to rent collection procedures.
  • Enforce resident compliance to lease provisions.
  • Prepare certification/re-certification forms and submit acurate HAP requests monthly.
  • Solicit bids for goods and services.
  • Be available for on-call emergencies.

Qualifications:

  • Possession of a bachelor's degree in management for business administration, real estate or related field from an accredited college or university; and
  • Two (2) year's professional property management experience
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & Mass Housing regulations; Experience with project based Section 8 housing
  • Must be proficinet in MS Office - Word, Excel, and Outlook. Must be knowledgeable with Onesite software.

Great benefits package. This is a lifetime opportunity to work for a small family owned property management company that has the highest standards in the industry. Over half of our employee base has been with the company for over 10 years.

Please respond with resume attached in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Administrative Assistant - Lewiston, ME

Perform a variety of complex, responsible, and confidential secretarial and administrative duties. This includes all aspects of administrative support to the office, assisting the Property Manager in daily administrative needs, and providing assistance to the tenants, maintenance staff, contractors, etc. Attention to detail and ability to perform multiple tasks are essential. Ability to work independently required. Professional telephone and reception techniques required. High degree of organizational skills required.

Job Functions:

  • Operate within constraints of existing Federal and State guidelines as they pertain to resident selection, location and property management
  • Meet and greet tenants, guests, contractors, etc.
  • Answer phones, take and relay messages, schedule appointments
  • Maintain resident files as required by Property Manager
  • Assist with tenant work order requests, payment processing, and informing tenants of annual recertification’s
  • Process invoices for payment, purchase office supplies, maintain inventory and files
  • Assist with tenant interviews on recertification’s, mail 3rdparty verifications, review monthly vouchers for accuracy on recertification’s
  • Assist with computation of rent increase or decrease by on certifications
  • Process applicant waiting list mailings and correspondence, applicant move-ins, etc.
  • Must be proficient in MS Office Suite
  • Knowledge of Property Management, HUD rules and regulations a plus.

All Responses Please Attach a Resume in Word or PDF Format For Consideration to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Assistant Maintenance Technician - Boston

Full time entry-level maintenance position to perform the following duties: 

Maintenance Tasks

  • Participate in most maintenance projects.
  • Participate in all aspects of cleaning and safety responsibilities for the facilities.
  • Participation in all aspects of snow removal, trash removal and grounds work as needed.
  • Cleaning of the building and various areas of the building as directed by the Maintenance Supervisor or Property Manager. 
  • On-call services may be required for emergencies and/or lock-outs during nights or weekends. 
  • Assist in the renovations on apartment turnovers.
  • Complete work order requests in a professional and timely manner.
  • Assist in annual apartment inspections.
  • Perform preventative maintenance as required and directed by Supervisor.
  • Possess knowledge of building layouts, locations and function of equipment.
  • Possess knowledge of property regarding water shutoffs, gas shutoffs, sewer clean outs, apartment shutoffs, etc. 
  • Perform routine maintenance on machines; replaces or repairs machine belts; removes dust, dirt, grease, and waste materials from machines; paints machines or equipment to prevent corrosion.
  • Install basic electrical equipment and repair or replace wiring, fixtures, and bulbs.
  • Paints walls, floors, ceilings, or fixtures.
  • Repair minor plumbing and opens clogged drains.     

Administrative Tasks

  • Provide accurate record keeping of work completed and all required reporting systems. 
  • Respond to Supervisor directives in a timely fashion. 
  • Must advise Supervisor of any potential security problems and/or incidents in a timely manner.

Employment Requirements and Standards:

Must be able to follow oral and written instructions; perform unskilled and semiskilled tasks in a variety of construction and maintenance activities; learn to perform skilled carpentry, plumbing, and electrical work; knowledge of use and care of construction hand and power tools -safe work practices; perform heavy physical labor; work at a height of fifteen (15) to twenty (20) feet above the ground; must be able to lift a minimum of 50 lbs.; ability to climb and work from ladders. Ability to interact and get along with staff, residents, vendors, contractors, et al.  Attendance at management/staff meetings, assist with all work as needed. Must be willing and able to work at other locations as needed. Must have working telephone at residence or cell phone.

Please respond with resume attached in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

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