Job Opportunities

Occupancy/Leasing Specialist - Boston, MA

Property Management and Development Company seeks a CERTIFIED OCCUPANCY SPECIALIST. This position will be based in Boston and require travel to various locations throughout the Company’s portfolio as needed.

This role interacts directly with current residents to ensure accurate processing of re-certifications. Perform rent collection, process purchase orders and invoices, month-end reports, and subsidy vouchers and tenant data using TRACS software system. Process rental applications and manage waitlists. Maintain occupancy and utilize all local and regional outreach and marketing opportunities to fill vacancies expeditiously. Maintain and audit files in accordance with HUD regulations and Company policies, in a consistently neat and accurate manner. Conduct resident orientation meetings with Property Manager when required. Operate within constraints of existing Federal and State guidelines as they pertain to resident selection, location and property management.

Successful candidate must have excellent organizational and communication skills, be detail oriented, self-motivated and have the ability to work in fast-paced environments with diverse clientele including elders, families and disabled populations. Ability to meet deadlines on a monthly/weekly/quarterly/annual basis is a must.

Qualifications:

  • Associates degree or equivalent required.
  • Tax Credit and/or Certified Occupancy Specialist accreditation.
  • 3 years’ experience in affordable housing.
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & Sate Housing regulations; experience with project-based Section 8 housing.
  • Excellent MS Office skills including Excel, Word and Outlook.
  • Experience with Onesite software a plus.

Job Type: Full-time

Required education:

  • Associate

Required experience:

  • affordable housing: 3 years

Please respond with resume in Word or PDF format to  This email address is being protected from spambots. You need JavaScript enabled to view it. .

Resident Services Coordinator - East Boston

Well established property management firm with over 30 years in the real estate industry currently seeks a Resident Services Coordinator to join its team located in East Boston.

 

Responsibilities include:

  • Assist residents with supportive services and establish links to all agencies and service providers.

 

  • Refer residents to service providers including ease management, personal care, homemaker, home delivered meals, transportation, counseling, preventative health/wellness and legal advocacy. 

 

  • Follow through on services provided.

 

  • Educate residents on services available, application process, client rights, etc.

 

  • Help residents build informal support networks, set up volunteer support programs.

 

Qualified candidates should possess a college degree and/or 2 – 3 years relative experience.

 

Benefits:

We offer a competitive salary and benefit package including health, dental, life, LTD & STD and 401(k) package with a company match.  We also offer paid vacation/personal days and a generous holiday schedule. 

 

Qualified candidates please submit resume in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it. .

Resident Services Coordinator - Bangor, ME

Well established property management firm with over 30 years in the real estate industry currently seeks a Resident Services Coordinator to join its team located in East Boston.

 

Responsibilities include:

  • Assist residents with supportive services and establish links to all agencies and service providers.

 

  • Refer residents to service providers including ease management, personal care, homemaker, home delivered meals, transportation, counseling, preventative health/wellness and legal advocacy. 

 

  • Follow through on services provided.

 

  • Educate residents on services available, application process, client rights, etc.

 

  • Help residents build informal support networks, set up volunteer support programs.

 

Qualified candidates should possess a college degree and/or 2 – 3 years relative experience.

 

Benefits:

We offer a competitive salary and benefit package including health, dental, life, LTD & STD and 401(k) package with a company match.  We also offer paid vacation/personal days and a generous holiday schedule. 

 

Qualified candidates please submit resume in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it. .

Project Manager - Maine

Property Management and Development Company is seeking an experienced Project Manager.

Responsibilities include:

  • Plan, direct and coordinate the project as assigned by management.
  • Oversee workers and the entire project from beginning to end.
  • Analyze blueprints and other documentation to prepare time, cost, materials and labor estimates for additional work orders.
  • Determine Labor requirements.
  • Responsible for scheduling and estimating the time required to complete projects.
  • Monitor and direct the progress on construction sites.
  • Work to ensure projects are completed within a specified time as directed by the schedule.
  • Oversee the purchase, delivery of materials, construction tools and equipment.
  • Ensure all safety precautions are adhered to by construction workers, subcontractors and suppliers.
  • Monitor the compliance of set regulations.
  • Maximize profitability on a project through efficiency and material cost savings.

Qualifications:

  • Minimum of five years’ experience in this or a similar role 
  • BS degree in Construction Management (or equivalent) a plus 
  • Detail oriented 
  • Excellent verbal and non-verbal communication skills
  • Able to work under tight deadlines and handle competing priorities at the same time
  • Intermediate to advanced knowledge of Excel, Word and other Construction Industry software

Please respond with a cover letter and resume with salary requirements in PDF or Word format to This email address is being protected from spambots. You need JavaScript enabled to view it. .

Project Manager - Fall River, MA

Property Management and Development Company is seeking an experienced Project Manager.

Responsibilities include:

  • Plan, direct and coordinate the project as assigned by management.
  • Oversee workers and the entire project from beginning to end.
  • Analyze blueprints and other documentation to prepare time, cost, materials and labor estimates for additional work orders.
  • Determine Labor requirements.
  • Responsible for scheduling and estimating the time required to complete projects.
  • Monitor and direct the progress on construction sites.
  • Work to ensure projects are completed within a specified time as directed by the schedule.
  • Oversee the purchase, delivery of materials, construction tools and equipment.
  • Ensure all safety precautions are adhered to by construction workers, subcontractors and suppliers.
  • Monitor the compliance of set regulations.
  • Maximize profitability on a project through efficiency and material cost savings.

Qualifications:

  • Minimum of five years’ experience in this or a similar role 
  • BS degree in Construction Management (or equivalent) a plus 
  • Detail oriented 
  • Excellent verbal and non-verbal communication skills
  • Able to work under tight deadlines and handle competing priorities at the same time
  • Intermediate to advanced knowledge of Excel, Word and other Construction Industry software

Please respond with a cover letter and resume with salary requirements in PDF or Word format to This email address is being protected from spambots. You need JavaScript enabled to view it. .

Property Manager - South Yarmouth, MA

Successful candidate will have experience with project-based Section 8 housing, EIV reporting, and a strong working knowledge of HUD and Maine Housing regulations.  Incumbant will perform a variety of professional property management functions including the supervision of on-site personnel and continuous operation of full, clean and safe apartment complexes.  Must also be able to:

  • Formulate and adhere to operating budgets
  • Market and rent apartments taking all steps to achieve full occupancy
  • Adhere to HUD and company Policies
  • Adhere to rent collection procedures
  • Enforce resident compliance to lease provisions
  • Prepare certification/re-certification forms and submit accurate HAP requests monthly
  • Solicit bids for goods and services
  • Be available for on-call emergencies.

Qualifications:

  • Possession of a bachelor’s degree in management for business administration, real estate or related field from an accredited college or university; and
  • Two (2) year’s professional property management experience.
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & Maine Housing regulations; Experience with project based Section 8 housing.
  • Must be proficient in MS Office - Word, Excel, and Outlook. Must be knowledgeable w/Onesite software.

Great benefits package.  This is a lifetime opportunity to work for a small family owned property management company that has the highest standards in the industry.  Over half of our employee base has been with the company over 10 years.

 

Please respond with resume in Word or PDF format to  This email address is being protected from spambots. You need JavaScript enabled to view it.

Property Manager - Lewiston, ME

Successful candidate will have experience with project-based Section 8 housing, EIV reporting, and a strong working knowledge of HUD and Maine Housing regulations.  Incumbant will perform a variety of professional property management functions including the supervision of on-site personnel and continuous operation of full, clean and safe apartment complexes.  Must also be able to:

  • Formulate and adhere to operating budgets
  • Market and rent apartments taking all steps to achieve full occupancy
  • Adhere to HUD and company Policies
  • Adhere to rent collection procedures
  • Enforce resident compliance to lease provisions
  • Prepare certification/re-certification forms and submit accurate HAP requests monthly
  • Solicit bids for goods and services
  • Be available for on-call emergencies.

Qualifications:

  • Possession of a bachelor’s degree in management for business administration, real estate or related field from an accredited college or university; and
  • Two (2) year’s professional property management experience.
  • Awareness of Federal, State and City guidelines; ability to keep abreast of all HUD & Maine Housing regulations; Experience with project based Section 8 housing.
  • Must be proficient in MS Office - Word, Excel, and Outlook. Must be knowledgeable w/Onesite software.

Great benefits package.  This is a lifetime opportunity to work for a small family owned property management company that has the highest standards in the industry.  Over half of our employee base has been with the company over 10 years.

 

Please respond with resume in Word or PDF format to  This email address is being protected from spambots. You need JavaScript enabled to view it.

Maintenance Technician - South Yarmouth, MA

Must have prior construction, carpentry and electrical experience.

  • Participate in all maintenance projects, snow removal, trash removal and grounds work as needed;
  • On-call services may be required for emergencies and/or lock-outs during nights or weekends;
  • Assist in the renovations on apartment turnovers and annual inspections;
  • Possess knowledge of property regarding water shutoffs, gas shutoffs, sewer clean outs, apartment shutoffs, etc.; 
  • Repair and maintain equipment and machinery, plumbing, physical structure, grounds and electrical wiring and fixtures in accordance with blueprints, manuals, and building codes, using hand tools, carpenter’s, electrician’s, and plumber’s tools;
  • Install electrical equipment and repair or replace wiring, fixtures, and bulbs;
  • Repair or replace brick and plaster walls;
  • Paint walls, floors, ceilings, or fixtures;
  • Repair various types of furniture, doors, windows, floors, appliances, lockers, gates, roofs, and ceilings, cabinetry; build sheds and other outbuildings; dig ditches, trenches, and post holes; patch and repair sidewalks and streets; maintain grounds;
  • Deliver notices to Residents;
  • Provide accurate record keeping of work completed and all required reporting systems. 

Requirements:  Two (2) years’ experience performing building maintenance and repair work -  position may have supervision and training responsibilities over others.  Ability to read and interpret blueprints, manuals, and building codes; Must be able to lift 100 lbs., climb and work from ladders.  Must be willing and able to work at other locations as needed and possess a valid motor vehicle operator’s license along with willingness to use personal transportation in the course of performing duties.  Ability to be bonded and possession of current insurances required.

Along with a competitive salary and generous benefits, Weston Associates offers the opportunity to advance as far as talents and interests will allow. We are committed to hiring superior candidates who share our entrepreneurial passion for the business of real estate, whether it is in property development, property management or residential construction. Maintaining this talented team of professionals is how we stay on top of our field.

Please respond with resume in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Maintenance Technician - Lewiston, ME

Must have prior construction, carpentry and electrical experience.

  • Participate in all maintenance projects, snow removal, trash removal and grounds work as needed;
  • On-call services may be required for emergencies and/or lock-outs during nights or weekends;
  • Assist in the renovations on apartment turnovers and annual inspections;
  • Possess knowledge of property regarding water shutoffs, gas shutoffs, sewer clean outs, apartment shutoffs, etc.; 
  • Repair and maintain equipment and machinery, plumbing, physical structure, grounds and electrical wiring and fixtures in accordance with blueprints, manuals, and building codes, using hand tools, carpenter’s, electrician’s, and plumber’s tools;
  • Install electrical equipment and repair or replace wiring, fixtures, and bulbs;
  • Repair or replace brick and plaster walls;
  • Paint walls, floors, ceilings, or fixtures;
  • Repair various types of furniture, doors, windows, floors, appliances, lockers, gates, roofs, and ceilings, cabinetry; build sheds and other outbuildings; dig ditches, trenches, and post holes; patch and repair sidewalks and streets; maintain grounds;
  • Deliver notices to Residents;
  • Provide accurate record keeping of work completed and all required reporting systems. 

Requirements:  Two (2) years’ experience performing building maintenance and repair work -  position may have supervision and training responsibilities over others.  Ability to read and interpret blueprints, manuals, and building codes; Must be able to lift 100 lbs., climb and work from ladders.  Must be willing and able to work at other locations as needed and possess a valid motor vehicle operator’s license along with willingness to use personal transportation in the course of performing duties.  Ability to be bonded and possession of current insurances required.

Along with a competitive salary and generous benefits, Weston Associates offers the opportunity to advance as far as talents and interests will allow. We are committed to hiring superior candidates who share our entrepreneurial passion for the business of real estate, whether it is in property development, property management or residential construction. Maintaining this talented team of professionals is how we stay on top of our field.

Please respond with resume in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Administrative Assistant - Lewiston, ME

Perform a variety of complex, responsible, and confidential secretarial and administrative duties. This includes all aspects of administrative support to the office, assisting the Property Manager in daily administrative needs, and providing assistance to the tenants, maintenance staff, contractors, etc. Attention to detail and ability to perform multiple tasks are essential. Ability to work independently required. Professional telephone and reception techniques required. High degree of organizational skills required.

Job Functions:

  • Operate within constraints of existing Federal and State guidelines as they pertain to resident selection, location and property management
  • Meet and greet tenants, guests, contractors, etc.
  • Answer phones, take and relay messages, schedule appointments
  • Maintain resident files as required by Property Manager
  • Assist with tenant work order requests, payment processing, and informing tenants of annual recertification’s
  • Process invoices for payment, purchase office supplies, maintain inventory and files
  • Assist with tenant interviews on recertification’s, mail 3rdparty verifications, review monthly vouchers for accuracy on recertification’s
  • Assist with computation of rent increase or decrease by on certifications
  • Process applicant waiting list mailings and correspondence, applicant move-ins, etc.
  • Must be proficient in MS Office Suite
  • Knowledge of Property Management, HUD rules and regulations a plus.

All Responses Please Attach a Resume in Word or PDF Format For Consideration to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Executive Assistant - Boston, MA

Property Management and Development Company in Back Bay is seeking an Executive Assistant to support its VP of Operations and Director of Property Management. The successful candidate will be passionate about efficiency and teamwork to succeed at a high level. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

RESPONSIBILITIES:

  • Manage calendar, email, mail, and phone messages.
  • Scheduling and organization of meetings, conference calls and events.
  • Travel arrangements, accommodations and transportation as well as preparing travel itineraries.
  • Daily communication cadence with both parties to review and manage open action items.
  • Ability to prioritize workload - carry out specific projects and research as assigned.
  • Provide support for presentations and communications, as needed, requiring proficiency in Word, PowerPoint, and Google.
  • Maintain extensive filing systems (paper and electronic).
  • Handle confidential information/projects with professional discretion.
  • Assist other key executives as needed.

QUALIFICATIONS:

  • 5+ years of experience supporting senior level executives handling a variety of complex responsibilities.
  • Bachelor’s Degree or equivalent work experience.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
  • Conducts oneself with professionalism when representing the company.
  • Very strong interpersonal skills and the ability to build relationships with internal and external partners.
  • Demonstrates drive and initiative to identify, solve and follow-through on problems; acts independently to achieve results with a high degree of accuracy and attention to detail.
  • Has outstanding project and time management skills and the ability to handle multiple projects at once; able to forecast and prioritize one’s own workload.
  • Exercises sound judgment, tact and professionalism in all transactions while maintaining utmost confidentiality & discretion.
  • Cognizant of tasks at hand with the ability to multitask. Takes initiative in determining how their role will contribute to accomplishing company objectives.
  • Highly resourceful team player, with the ability to also be extremely effective independently.

 

Please respond with resume attached in Word or PDF format to This email address is being protected from spambots. You need JavaScript enabled to view it.

 

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